When you have an HVAC maintenance contract with a trusted provider such as Crockett Facilities, your business can recover more quickly from any potential downtime.
When you have an HVAC maintenance contract with a trusted provider such as Crockett Facilities, your business can recover more quickly from any potential downtime. The sooner you can get back to running your business smoothly, the more your company’s profit margins will increase. But selecting the right contract and service provider can be trickier than it might seem. Here are some tips for choosing the HVAC maintenance contract that is the best fit for your company.
Consider the Distance
First of all, consider the distance between your service provider and your business’s headquarters. When they are much closer to your building, they are to able to respond far more quickly when you call them to come in. It also makes frequent visits and regular preventative maintenance that much easier. While distance isn’t always key, it is still a factor to keep in mind. Arranging site visits to your provider before initiating any contract talks is also a good idea.
Evaluate Provider Resources
Next, evaluate the resources that your potential HVAC maintenance partner has at its disposal. You should examine the certifications and other credentials held by their technicians – but with Crockett Facilities, you’ll never have to worry, because our experts are fully licensed, certified, bonded, and insured to make any and all repairs that your HVAC maintenance agreement calls for whenever it becomes necessary. What spare parts and replacement equipment do they have on hand? If anything is back-ordered, it could affect your timeline for having maintenance completed. During this wait time, you might lose customers who grow impatient.
Inspect the Terms
Once the contract has been drawn up, it’s time to take a closer look at it. Find out what the longest expected response time could be when equipment failure happens. Other service providers might disappoint you in this regard, but again, you can rest assured that Crockett will be there as soon as possible. The best service providers will be there the same day you call them, or if they can’t make it there, will be there the next business day.
Prioritize Preventative Maintenance Checklists
Preventative maintenance is one of the most effective ways to ensure that your HVAC system remains operational at optimum levels. Another element of the service agreement to consider is the checklist of tasks each provider will perform. While some companies might be satisfied with a quick inspection of your air filters, they might miss deeper problems if they don’t check the condition of compressors or electrical components.
Weigh Costs and Benefits
Sometimes, a new contract will specify that your company is responsible for covering labor costs and the costs for any additional parts needed to make those repairs. When you weigh the costs of HVAC maintenance, you should always manage your expectations. Even so, accounting for this can help you design a more comprehensive budget and save some money, especially if significant repairs are needed.
Crockett Facilities Can Help!
Crockett Facilities Services, Inc. (CFSI) is committed to helping building owners, property managers, engineers, and facility professionals lower their operating expenses through HVAC preventive maintenance. We can develop a cost-effective, customized preventive maintenance plan for your commercial building that will provide you with peace of mind, improved comfort, and energy savings.
To learn more about the importance of HVAC Preventive Maintenance, please contact us at 202.600.2787 or sales@crockett-facilities.com. Our PM contract customers receive priority service with 24/7 emergency service in Maryland, Virginia and Washington, DC.