As outsourcing of facility management functions continues to increase, contract transition management needs to be considered. In a survey conducted by the Building Operation Management magazine for 2015, 20% of the nearly 2,000 facility managers surveyed expected outsourcing to increase by 20% for the year. This is a huge leap which requires excellent planning to avoid issues with transitions, which is where contract transition management comes to play.
Not sure what to expect? We’ll outline the process below, and how you can be prepared for this significant facility management step.
What is Contract Transition Management?
Contract transition management is the plan involved in changes within facility management service delivery. If you’re switching contractors, or moving some of your services that were previously managed within to outsourcing, having a plan in place is vital for smooth operations. It handles and organizes aspects of each stage, from pre-contract to months after everything has been implemented.
Why have a plan?
There are a lot of details involved in outsourcing or switching contractors, and without a good contract transition management plan, the facility management risks failure—bad relationships, damaging contracts, and more. Lack of a plan can also result in loss of productivity, equipment damage, and repeated mistakes. A good plan will help the facility management navigate through the transition process smoothly and with a favorable end result.
What’s involved for the facility management?
A good contract transition management plan consists of strategy, close engagement, research, and of course, planning. The facility manager should work closely with employees and partners, and be diligent in pursuit of keeping everything in order. It may seem like a lot of work, but it’s worth it in the end when the result is a flawless implementation of outsourcing or contractor-change. The biggest key, like with many projects, is communication: make sure anyone who could be impacted by the transition process is notified and kept up to date.
While outsourcing may seem like a daunting task, there’s a good reason it’s expected to grow. Time and money are among the top things saved with outsourcing, and it provides the opportunity to hire experts and experienced professionals.
Call Crockett for your facility management service needs.
This is where Crockett Facilities Services, Inc. (CFSI) can help. We service all types of HVAC equipment, including packaged terminal air conditioners (PTACs), air handling units (AHUs), rooftop units (RTUs), chillers, boilers, heat pumps and mission-critical computer room air conditioners (CRACs).
Over the years, we have fine-tuned and customized our preventive maintenance practices to ensure the best performance possible, extending the life of your HVAC equipment.
To learn more about facility management services, please contact us at 202.600.2787 or sales@crockett-facilities.com. Our PM contract customers receive priority service with 24/7 emergency service in Maryland, Virginia and Washington, DC.